DATE: February 3, 2010
CONTACT: Sundy A. Schermeyer, Town Clerk
PHONE: (631) 287-5740


Town Clerk and Highway Superintendent Join Forces

SOUTHAMPTON, N.Y. - Southampton Town Clerk Sundy Schermeyer and Highway Superintendent Alex Gregor have collaborated to restructure the Highway bidding procedure to provide easier access to the public and to improve the efficiency of the process.  Beginning February 2010, all bids initiated by the Highway Superintendent will be available and publically opened in the Town Clerk’s Office, 116 Hampton Road, Southampton rather than the Highway Superintendent’s Office in Hampton Bays. 

The Town Clerk’s Office currently advertises, distributes and publically opens the majority of the Town’s bids.  The Highway Superintendent has determined that it would be beneficial to utilize the services that are already established in the Town Clerk’s Office for this function to allow for a more effective, efficient bid process.  This initiative will provide consistency Town wide for bidding procedures and allow for greater transparency by incorporating the bids into the resolution system which can be accessed online on the Town Clerk’s Citizen Portal, website listed below.

The process going forward will require an adopted Town Board resolution authorizing the Town Clerk to advertise the Notice to Bidders as well as a resolution of Award.  Legal Notices will be published on Thursdays in the Town’s official newspaper, the Southampton Press and posted on the Town’s Official signboard in Town Hall as well as on the Town Clerk’s Citizen Portal accessible at www.southamptontownny.gov . 

For additional information please call the Town Clerk’s Office at 287-5740.