Town Clerk - Genealogy Records & Resources

Town Clerk - Genealogy Records & Resources

What types of vital records are available from the Town of Southampton Clerk’s Office?
Uncertified copies of the following types of records are available for genealogy research purposes:
  • Birth Certificates* - if on file for at least 75yrs and the person named on the certificate is known to be deceased.
  • Death Certificates - if on file for at least 50yrs.
  • Marriage Certificates* - if on file for at least 50yrs and both the bride and groom are know to be deceased.
    * Require proof that the person(s) named in the search are deceased.

Note - births and deaths which take place in Southampton Hospital beginning in 1923 will be on file with the Southampton Village Clerk 631-283-0247

Are the above time periods ever waived?
Yes, the time periods are waived for direct-line descendents (i.e. child, grandchild, great grandchild). The direct-line descendent must provide the following:

  • Proof of their relationship to the person whose record they are requesting.
  • Proof of the death of the person whose birth certificate they are requesting.
  • Proof of the death of the bride & groom whose marriage certificate they are requesting.

What is the fee for a genealogy search?
The standard fee is $11.00 for up to three-years. This includes an uncertified copy of the record or a no-record report. The following chart indicates the fee for searching more than three-years:

Period Search Fee
1 to 3 years $11.00
4 to 10 years $21.00
11 to 20 years $31.00
21 to 30 years $41.00
31 to 40 years $51.00
41 to 50 years $61.00
51 to 60 years $71.00
61 to 70 years $81.00
71 to 80 years $91.00
81 to 90 years $101.00

(This fee applies to each name or type of record requested.)

Download PDF Application Form Here: genealogy search application

How to I order an uncertified copy of a vital record?
Mail the completed application, payment and a stamped, self-addressed envelope to:

Southampton Town Hall
Sundy A. Schermeyer, Town Clerk
116 Hampton Road
Southampton, NY 11968
Apply in person at the above address.

Other Genealogical Resources in New York State: